Office Assistant

Job Summary

Modern Mountain is seeking a self-motivated, detail-oriented Office Assistant who enjoys staying busy, learning new skills, and thinking ahead. The ideal candidate is proactive — not only completing tasks but also anticipating future needs and finding ways to improve how things are done. This role supports the Owner and leadership team with administrative, communications, and organizational tasks, helping the office run smoothly and allowing the Owner to stay focused on strategic business development.

Responsibilities

1. Owner Support & Organization

• Manage calendar, reminders, and scheduling.
• Assist with email and communication follow-up to keep priorities on track.
• Help organize documents, notes, and to-do lists.
• Assist with communications to subcontractors and vendors during estimating phases.

2. Communications & Marketing

• Draft and send non-financial emails on behalf of the Owner.
• Support social media (especially Instagram): take/post photos, write captions, track engagement.
• Assist with client-facing communication and follow-ups.

3. Administrative & Office Tasks

• Run errands as needed (supplies, mail, deliveries, bank deposits).
• Handle printing, scanning, filing, and document organization.
• Assist with general office upkeep and organization.
• Manage front desk operations, including greeting visitors and answering inquiries.

4. Light Operational Support

• Upload photos or updates into JobTread when requested.
• Track basic marketing leads or inquiries.
• Help schedule internal meetings or events.

Experience

• Previous office experience or administrative experience is preferred
• Familiarity with Google Workspace
• Experience with customer service or client-facing roles is a plus
• Bilingual candidates are encouraged to apply
• Knowledge of construction, design and/or home building is beneficial but not required
• Strong organizational skills and time management abilities are essential for success in this role
• Experience handling personal assistant responsibilities will be considered an asset
• Reliable transportation for errands.

We invite qualified candidates who are eager to contribute to our dynamic team to apply for this exciting opportunity.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: In person