Accounts Payable Administrator

 

This AR/AP Specialist is responsible for managing end-to-end accounts payable and accounts receivable functions with a high degree of accuracy and independence. This role plays a critical part in maintaining accurate financial records, optimizing cash flow, and ensuring compliance with accounting standards. The ideal candidate brings proven experience, strong attention to detail, and prior exposure to a manufacturing environment. Limited email communication with an international headquarters team is required.

Key Responsibilities
Accounts Payable (AP):
Process high-volume vendor invoices using Sage accounting software
Match invoices to purchase orders and receiving documentation
Identify, research, and resolve invoice discrepancies promptly
Prepare and process vendor payments in accordance with company policies
Maintain accurate AP records and audit-ready documentation
Accounts Receivable (AR):
Generate, review, and distribute customer invoices
Apply customer payments and reconcile AR accounts
Monitor AR aging and follow up on outstanding balances
Resolve customer billing inquiries professionally and efficiently
General Accounting & Administrative Duties:
Reconcile AR and AP subledgers to the general ledger
Manage multiple shared and individual email inboxes
Maintain organized financial records and documentation
Support month-end close and reporting activities
Communicate occasionally via email with international headquarters (limited scope)
Required Qualifications
Minimum 3+ years of hands-on AR/AP experience
Strong working knowledge of Sage accounting software preferred
Manufacturing environment experience strongly preferred
Exceptional attention to detail and accuracy in data entry
Ability to work independently as a self-starter
Strong organizational and time-management skills
Professional written communication skills
Advanced proficiency in Microsoft Excel and accounting systems
Preferred Attributes
Experience working in a global or multi-entity organization
Process-driven mindset with a focus on accuracy and consistency
Proven ability to identify errors and improve accounting processes
Comfortable in a fast-paced, deadline-driven environment